Higher Ed Archive

PII Disclosure Guidance for Reasonable Methods and Written Agreements

April 28, 2017 | PTAC, U.S. Department of Education

PII Disclosure Guidance for Reasonable Methods and Written Agreements

This document provides guidance for schools, school districts (also referred to as local educational agencies [LEAs]), postsecondary institutions, and State educational authorities (such as State educational agencies [SEAs]) that may disclose personally identifiable information (PII) from education records. The document provides these entities with information about requirements and best practices for data disclosures under the […]

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Integrated Data Systems and Student Privacy

April 28, 2017 | PTAC, U.S. Department of Education

Integrated Data Systems and Student Privacy

This guidance document provides background information on what an Integrated Data System (IDS) is and why educational authorities may choose to participate in one, and clarifies how such authorities can participate in an IDS while ensuring student privacy in compliance with FERPA.

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FERPA Exceptions Summary

April 28, 2017 | PTAC, U.S. Department of Education

FERPA Exceptions Summary

The various exceptions to FERPA can be confusing and difficult to keep track of. The FERPA Exceptions Summary is intended to be a handy visual aid to help identify, at a glance, what FERPA exception applies to the data sharing work you are trying to do.

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Guidance on the Use of Financial Aid Information for Program Evaluation and Research

April 28, 2017 | PTAC, U.S. Department of Education

Guidance on the Use of Financial Aid Information for Program Evaluation and Research

This document is intended to provide postsecondary educational institutions clarification on the conditions under which federal student financial aid information may be used for program evaluation and research purposes. Numerous federal laws govern access to, disclosure of, and use of student financial aid information, including, but not limited to: Section 444 of the General Education […]

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Transparency Best Practices

April 28, 2017 | PTAC, U.S. Department of Education

Transparency Best Practices

Parents often ask questions like “What information are you collecting about my child?” “Why do you need that information, and what do you use it for?” or “How do you safeguard my child’s information?” These are legitimate questions that parents want schools and districts to answer. This document provides a number of recommendations for keeping […]

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Mapping Data Flows Checklist

April 28, 2017 | PTAC, U.S. Department of Education

Mapping Data Flows Checklist

This guidance document is intended to help educational agencies and institutions create visual “maps” of how their data flows in the data systems. Including maps in data governance plans can help organizations better understand what data are in their systems, where the data reside, what sources they come from, why those data are collected, what […]

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Data Governance and Stewardship

April 28, 2017 | PTAC, U.S. Department of Education

Data Governance and Stewardship

This brief provides guidance on how to successfully manage complex data systems by establishing a comprehensive data governance approach. Data governance principles discussed in this paper apply to a large number of audiences and can be used to improve data management of systems spanning pre-school through postsecondary education and into the workforce.

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Data Governance Checklist

April 28, 2017 | PTAC, U.S. Department of Education

Data Governance Checklist

This checklist is designed to assist stakeholder organizations with establishing and maintaining a successful data governance program by summarizing the key data privacy and security components of such a program and listing specific best practice action items.

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Data Breach Response Training Kit

April 28, 2017 | PTAC, U.S. Department of Education

Data Breach Response Training Kit

Any organization with electronic records is vulnerable to security breaches, and education agencies are no exception. The PTAC Data Breach Scenario is one of a series of exercises intended to assist schools, districts, and other educational organizations with internal data security training. The Password Data Breach interactive exercise is aimed at district management and provides […]

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