Other Resources for K-12

Identity Authentication Best Practices

April 28, 2017 | PTAC, U.S. Department of Education

Identity Authentication Best Practices

This brief offers best practice recommendations for developing and implementing effective authentication processes to help ensure that only appropriate individuals and entities have access to education records. General suggestions provided in the brief are applicable to all modes of data access, be it in person, over the phone, by mail, or electronically.

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Integrated Data Systems and Student Privacy

April 28, 2017 | PTAC, U.S. Department of Education

Integrated Data Systems and Student Privacy

This guidance document provides background information on what an Integrated Data System (IDS) is and why educational authorities may choose to participate in one, and clarifies how such authorities can participate in an IDS while ensuring student privacy in compliance with FERPA.

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FERPA Exceptions Summary

April 28, 2017 | PTAC, U.S. Department of Education

FERPA Exceptions Summary

The various exceptions to FERPA can be confusing and difficult to keep track of. The FERPA Exceptions Summary is intended to be a handy visual aid to help identify, at a glance, what FERPA exception applies to the data sharing work you are trying to do.

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SEA Contractor Responsibilities under FERPA

April 28, 2017 | PTAC, U.S. Department of Education

SEA Contractor Responsibilities under FERPA

This document is intended for state educational agencies (SEAs) and/or their contracted companies to use to inform the contractors’ staff about their responsibilities to protect students’ personally identifiable information acquired under FERPA’s audit or evaluation exception.

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Responsibilities of Third-Party Service Providers under FERPA

April 28, 2017 | PTAC, U.S. Department of Education

Responsibilities of Third-Party Service Providers under FERPA

This document was developed by PTAC to assist online educational services providers, vendors, and contractors in understanding the Family Educational Rights and Privacy Act (FERPA). Our prior guidance, Protecting Student Privacy While Using Online Educational Services, was intended for school audiences; this guidance presents the same material, but in a format geared toward third-party service […]

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Transparency Best Practices

April 28, 2017 | PTAC, U.S. Department of Education

Transparency Best Practices

Parents often ask questions like “What information are you collecting about my child?” “Why do you need that information, and what do you use it for?” or “How do you safeguard my child’s information?” These are legitimate questions that parents want schools and districts to answer. This document provides a number of recommendations for keeping […]

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Policies for Users of Student Data Checklist

April 28, 2017 | PTAC, U.S. Department of Education

Policies for Users of Student Data Checklist

This PTAC Document aims to assist schools and districts in crafting data use policies to ensure appropriate protection of students’ data. While it is not mandatory to develop a data use policy, the U.S. Department of Education recommends doing so as a best practice.

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Checklist for Developing School District Privacy Programs

April 28, 2017 | PTAC, U.S. Department of Education

Checklist for Developing School District Privacy Programs

This document was developed as a companion piece to the video Developing a Privacy Program for your School District. The document provides an overview and rationale for why districts need, and should take the time to create and implement a program to protect personally identifiable information from student records.

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Mapping Data Flows Checklist

April 28, 2017 | PTAC, U.S. Department of Education

Mapping Data Flows Checklist

This guidance document is intended to help educational agencies and institutions create visual “maps” of how their data flows in the data systems. Including maps in data governance plans can help organizations better understand what data are in their systems, where the data reside, what sources they come from, why those data are collected, what […]

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Data Governance and Stewardship

April 28, 2017 | PTAC, U.S. Department of Education

Data Governance and Stewardship

This brief provides guidance on how to successfully manage complex data systems by establishing a comprehensive data governance approach. Data governance principles discussed in this paper apply to a large number of audiences and can be used to improve data management of systems spanning pre-school through postsecondary education and into the workforce.

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