Other Resources for PTAC Resources

Responsibilities of Third-Party Service Providers under FERPA

April 28, 2017 | PTAC, U.S. Department of Education

Responsibilities of Third-Party Service Providers under FERPA

This document was developed by PTAC to assist online educational services providers, vendors, and contractors in understanding the Family Educational Rights and Privacy Act (FERPA). Our prior guidance, Protecting Student Privacy While Using Online Educational Services, was intended for school audiences; this guidance presents the same material, but in a format geared toward third-party service […]

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Guidance on the Use of Financial Aid Information for Program Evaluation and Research

April 28, 2017 | PTAC, U.S. Department of Education

Guidance on the Use of Financial Aid Information for Program Evaluation and Research

This document is intended to provide postsecondary educational institutions clarification on the conditions under which federal student financial aid information may be used for program evaluation and research purposes. Numerous federal laws govern access to, disclosure of, and use of student financial aid information, including, but not limited to: Section 444 of the General Education […]

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Transparency Best Practices

April 28, 2017 | PTAC, U.S. Department of Education

Transparency Best Practices

Parents often ask questions like “What information are you collecting about my child?” “Why do you need that information, and what do you use it for?” or “How do you safeguard my child’s information?” These are legitimate questions that parents want schools and districts to answer. This document provides a number of recommendations for keeping […]

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Policies for Users of Student Data Checklist

April 28, 2017 | PTAC, U.S. Department of Education

Policies for Users of Student Data Checklist

This PTAC Document aims to assist schools and districts in crafting data use policies to ensure appropriate protection of students’ data. While it is not mandatory to develop a data use policy, the U.S. Department of Education recommends doing so as a best practice.

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Checklist for Developing School District Privacy Programs

April 28, 2017 | PTAC, U.S. Department of Education

Checklist for Developing School District Privacy Programs

This document was developed as a companion piece to the video Developing a Privacy Program for your School District. The document provides an overview and rationale for why districts need, and should take the time to create and implement a program to protect personally identifiable information from student records.

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Mapping Data Flows Checklist

April 28, 2017 | PTAC, U.S. Department of Education

Mapping Data Flows Checklist

This guidance document is intended to help educational agencies and institutions create visual “maps” of how their data flows in the data systems. Including maps in data governance plans can help organizations better understand what data are in their systems, where the data reside, what sources they come from, why those data are collected, what […]

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Data Governance and Stewardship

April 28, 2017 | PTAC, U.S. Department of Education

Data Governance and Stewardship

This brief provides guidance on how to successfully manage complex data systems by establishing a comprehensive data governance approach. Data governance principles discussed in this paper apply to a large number of audiences and can be used to improve data management of systems spanning pre-school through postsecondary education and into the workforce.

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Data Governance Checklist

April 28, 2017 | PTAC, U.S. Department of Education

Data Governance Checklist

This checklist is designed to assist stakeholder organizations with establishing and maintaining a successful data governance program by summarizing the key data privacy and security components of such a program and listing specific best practice action items.

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Data Breach Response Training Kit

April 28, 2017 | PTAC, U.S. Department of Education

Data Breach Response Training Kit

Any organization with electronic records is vulnerable to security breaches, and education agencies are no exception. The PTAC Data Breach Scenario is one of a series of exercises intended to assist schools, districts, and other educational organizations with internal data security training. The Password Data Breach interactive exercise is aimed at district management and provides […]

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